- Client
- Multi-Location Healthcare Practice
A practice with clinical and front-office staff across several clinics.
- Service
- Payroll & Compliance
Payroll processing, timesheet review, and payroll tax filings.
- Project Goal
- Accurate, On-Time Payroll
Pay every employee correctly while keeping payroll filings current.
Client Overview
A healthcare practice with several clinics paid hourly, salaried, and per-visit staff. Payroll was run by the office manager on top of daily operations, and corrections after payday were common.
The Challenge
- Mixed Pay Types: Hourly, salaried, and per-visit pay in one payroll.
- Several Locations: Timesheets and approvals came from each clinic separately.
- Payroll Tax Filings: Quarterly and annual filings had to stay accurate and on time.
The Solution
Xconcile's payroll and compliance team took over each pay run in the practice's payroll system, with a fixed review step before approval.
- Timesheet Review: Checking hours and visits from each clinic before every pay run.
- Payroll Processing: Running payroll and sending a summary for approval.
- Payroll Tax Filings: Preparing quarterly and year-end payroll filings.
- Employee Changes: Updating new hires, rate changes, and terminations on time.
Results and Business Impact
Payroll now runs on a fixed schedule with fewer corrections, and the office manager has time back for patients and the clinics.
- Clinics on One Payroll Process
- 4
- Fewer Payroll Corrections
- 90%
- Hours Saved Each Month
- 20+
