Hospitality Accounting Support
Outsourced Hospitality Accounting & Bookkeeping Services
Keep your hospitality business financially organized with reliable accounting and bookkeeping support. We help hotels, restaurants, resorts, and other hospitality businesses maintain accurate books and track financial performance.
- Hospitality specialists
- Dedicated accounting team
Hospitality Expertise
Accounting support for hospitality businesses.
Flexible Support
Support that fits your business needs.
Existing Workflows
Works with your current systems.
Secure Data Handling
Protecting your financial data.
Dedicated Accounting Support for Hospitality Businesses
Hospitality businesses manage high transaction volumes, changing revenue, payroll, vendor payments, and seasonal fluctuations. As business activity changes, keeping financial records and payroll organized can become more demanding.
Outsourced payroll services give hospitality businesses added support with payroll processing, records, reporting, and ongoing payroll requirements.
- Hospitality-focused expertise
- Monthly financial reporting
- Dedicated accounting support
Key Challenges
Common Financial Challenges for Hospitality Businesses
Managing hospitality finances can be complex. Hotels, restaurants, resorts, and other hospitality businesses often need to manage:
Expertise
Hospitality Accounting & Bookkeeping Services
We offer accounting support to meet the needs of hospitality businesses.
Daily Bookkeeping
Accounts Payable & Receivable
Bank & Credit Card Reconciliations
Payroll Accounting Support
Revenue & Expense Tracking
Financial Statement Preparation
Sub-Industries
Types of Hospitality Businesses We Support
Our accounting support can be tailored to different hospitality business models, including:
Bookkeeping
- Daily Sales Audit: Reconciling POS reports (Toast/Clover) with actual bank deposits
- Managing third-party delivery services (UberEats/DoorDash) fee reconciliation
- Accounts Payable: Managing high-volume vendor invoices for food and beverage
- Tracking credit memos for returned produce and food waste
Accounting
- Prime Cost Reporting: Weekly analysis of COGS + Labor Costs relative to sales (target 60-65%)
- Inventory Management: Tracking theoretical vs. actual food usage to identify waste or theft
- Menu item profitability analysis
- Labor cost percentage tracking by shift and day-part
Payroll
- Managing tip credit compliance (FICA Tip Credit)
- Processing weekly payroll for high-turnover staff
- Tracking spread-of-hours pay for employees working split shifts
- Handling cash tip reporting and allocation
Tax Preparation
- Filing Form 8027 (Employer's Annual Information Return of Tip Income)
- Managing state and local sales tax filings (food vs. beverage tax rates)
- Tracking employee meal deductions
- Sales tax exemptions for catering vs. dine-in
Software Stack
- Restaurant365 (Restaurant Accounting)
- Plate IQ / Margin Edge (AP Automation)
- Toast / Clover / Square (POS)
- QuickBooks Online (Accounting)
- Gusto / 7shifts (Payroll/Scheduling)
Bookkeeping
- Reconciling the Night Audit report with the general ledger
- Managing city ledger (corporate accounts receivable) and guest ledgers
- Tracking room revenue, F&B sales, and ancillary services separately
- Managing advance deposits and group bookings
Accounting
- Tracking RevPAR (Revenue Per Available Room) and ADR (Average Daily Rate)
- Managing fixed asset depreciation for large-scale renovations
- Department-level P&L (Rooms, F&B, Spa, Events)
- Budgeting and forecasting for seasonal fluctuations
Payroll
- Managing complex departmental labor (Housekeeping, Front Desk, F&B, Maintenance)
- Handling seasonal H-2B visa worker payroll and housing deductions
- Processing gratuity distribution for banquet staff
- Shift differential pay for overnight front desk
Tax Preparation
- Managing Occupancy Tax (Hotel Tax) filings at city/county levels
- Property tax appeals for high-value real estate
- Employee housing taxable fringe benefit reporting
- Multi-state income tax for traveling employees
Software Stack
- M3 / Maestro / Cloudbeds (Hotel Property Management System)
- Sage Intacct / QuickBooks (Accounting)
- Opera / Mews (PMS)
- ADP / Paychex (Payroll)
Bookkeeping
- Standardizing the Chart of Accounts across 10+ locations
- Managing inter-company transfers and shared service allocations
- Tracking location-specific vendor contracts and pricing
- Centralized AP processing with location coding
Accounting
- Consolidated Financial Statements to view the health of the entire portfolio
- Tracking unit-level EBITDA to identify underperforming locations
- Managing franchise fee calculations (percentage of gross sales)
- Benchmark reporting across locations (sales per square foot, labor %)
Payroll
- Centralized payroll processing for hundreds of employees across locations
- Managing "Joint Employer" liability risks
- Multi-state payroll for franchises spanning state lines
- Standardized job codes and pay rates across units
Tax Preparation
- Calculating and remitting Franchise Royalties and Ad Fund fees
- Managing multi-state nexus if locations span state lines
- Entity structuring (individual LLCs vs. consolidated)
- Sales tax compliance across multiple jurisdictions
Software Stack
- Sage Intacct / NetSuite (Multi-Entity Accounting)
- Qvinci / Davo (Franchise Consolidation)
- QuickBooks Enterprise (Multi-Location)
- ADP Workforce Now (Multi-Location Payroll)
Why Choose Us
Why Hospitality Businesses Trust Our Accounting Services
Choose an accounting partner that understands the financial demands of hospitality operations.
Accurate Financial Records
Maintain accurate and organized financial records.
Industry-Focused Support
Customized hospitality accounting support.
Consistent Processes
Keep bookkeeping and reconciliations organized.
Confidentiality & Security
Protect sensitive financial data with secure processes.
Flexible Accounting Support
Flexible support that fits your accounting needs.
- Accounting Experience
- 10+
- Businesses Supported
- 1K+
- Accounting Professionals
- 50+
- Reconciliation Accuracy
- 98%
FAQ
Frequently asked questions
Common questions about our hospitality accounting services.
Hospitality accounting covers the bookkeeping, daily sales reconciliation, payroll and labor cost tracking, vendor bills and payments, and financial reporting that hotels, restaurants, resorts, and other hospitality businesses need to maintain accurate books and track financial performance.
We provide daily bookkeeping, accounts payable and receivable, bank and credit card reconciliations, payroll accounting support, revenue and expense tracking, and financial statement preparation.
Yes. Our team keeps your books accurate, organized, and up to date, including daily sales and payment reconciliation, vendor bills and payments, and bank and credit card reconciliations, all within your current systems.
Yes. We prepare monthly financial reports and financial statements that give you a clear, up-to-date view of your business's financial performance.
Yes. We support multi-unit and franchise operations, including consolidated reporting across locations, with consistent bookkeeping and reconciliation processes.
Yes. We provide outsourced accounting for restaurants and quick-service businesses, hotels, resorts and boutique lodging, and franchise operations, with a dedicated accounting team that works within your existing workflows.