Real Estate Accounting Support
Outsourced Accounting Services for Real Estate
Support your real estate clients with bookkeeping, property accounting, reconciliations, financial reporting, and ongoing accounting support through your existing systems.
- U.S. CPA & Accounting Firms
- Property Management Companies
- Real Estate Investors
Experienced
Skilled accounting support
Flexible Support
Support that fits your need
Existing Workflows
Works with your current systems
Secure Data Handling
Your financial data is protected
Accounting Expertise for Real Estate Businesses
Real estate businesses often manage complex accounting and bookkeeping across multiple properties, entities, transactions, vendors, and financial accounts. Handling these responsibilities in-house can increase your team's workload and make it harder to keep financial records organized.
Xconcile provides outsourced real estate accounting support based on your existing processes and systems. Our team can help with your recurring accounting tasks, maintain accurate financial records, and provide the accounting support your team needs to keep day-to-day financial operations running smoothly.
- Dedicated Resources
- US Accounting Experience
- Flexible Support
Key Challenges
Common Real Estate Accounting Challenges
Add experienced accounting capacity without the time and overhead of building an in-house team. A dedicated accounting professional can work within your existing systems.
Expertise
Our Real Estate Accounting Services
Get dedicated accounting support for your real estate clients that fits your existing systems, processes, and reporting needs.
Real Estate Bookkeeping
Accurate books across properties, entities, and transactions.
Property Accounting
Property-level income, expenses, and records kept organized.
Accounts Payable
Vendor bills and property expenses recorded and tracked on time.
Accounts Receivable
Rent, tenant charges, and receivables monitored and reconciled.
Ledger Management
General ledgers maintained and reconciled for every entity.
Month-End Close
Adjustments and reviews that close every month on schedule.
Sub-Industries
Accounting Expertise Across Real Estate
Our accounting support can be structured around the financial and reporting requirements of different real estate businesses.
Bookkeeping
- Tracking land acquisition costs and development expense
- Managing accounts payable for architects, surveyors, and consultants
- Reconciling construction loan draws and monitoring budgets vs. actuals
- Recording equity contributions and investor capital calls
Accounting
- Capitalization of interest and soft costs during development
- Tracking equity contributions vs. debt financing
- Consolidated reporting for multi-entity SPVs (Special Purpose Vehicles)
- Managing waterfall distributions to investors
Payroll
- Managing high-level executive payroll
- Performance-based acquisition bonuses
- Processing consultant and advisory fees
Tax Preparation
- Managing K-1 distributions for partnership interests
- 1031 Exchange tracking for like-kind property swaps
- Depreciation of "Qualified Improvement Property" (QIP)
- Cost segregation studies for accelerated depreciation
Software Stack
- Sage Intacct / QuickBooks (Accounting)
- Juniper Square / Covercy (Investor Relations & Fund Management)
- MRI Software / Yardi (Real Estate Management)
- Procore (Construction Management)
Bookkeeping
- Recording monthly rent payments and managing tenant ledgers
- Reconciling Security Deposit (Escrow) accounts to meet state regulations
- Tracking late fees, NSF fees, and lease violation charges
- Managing owner distributions and reserve funds
Accounting
- CAM (Common Area Maintenance) reconciliations and true-ups for commercial properties
- Property-wise P&L statements for multi-property portfolios
- Managing delinquency reports and collections
- Tracking operating expenses by property and unit
Payroll
- Processing commissions for leasing agents
- Payroll for on-site maintenance and janitorial staff
- Managing property manager performance bonuses
Tax Preparation
- Tracking Form 1099-NEC for all repair contractors and service providers
- Managing state-specific property tax filings
- Processing owner K-1s for partnership-owned properties
- Handling rental income reporting across multiple states
Software Stack
- AppFolio / Buildium / Yardi / Entrata (Property Management)
- QuickBooks Online / Sage Intacct (Accounting)
- Gusto / ADP (Payroll)
Bookkeeping
- Managing lien waivers from subcontractors
- Tracking credit card receipts from job sites
- Recording material purchases by Job ID
- Managing retention receivables and payables
Accounting
- Job costing: tracking labor, materials, subcontractors, and overhead by project
- WIP (Work-in-Progress) reporting to identify over-billings and under-billings
- AIA progress billing (G702/G703 forms)
- Managing contract revenue recognition (percentage of completion method)
Payroll
- Certified payroll (WH-347) for government projects
- Prevailing wage compliance tracking
- Workers' Compensation class code assignment by job type
- Union payroll and fringe benefit reporting
Tax Preparation
- Percentage of Completion Method (PCM) for long-term contracts
- Section 179 deductions for heavy machinery and equipment
- Multi-state income tax allocation for out-of-state projects
- Managing 1099-NEC for subcontractors
Software Stack
- Foundation / Sage 100/300 CRE (Construction Accounting)
- CoConstruct / Buildertrend (Residential Construction)
- Procore (Project Management)
- QuickBooks Desktop Enterprise (Contractor Edition)
Bookkeeping
- Tracking reimbursable expenses (blueprints, travel, consultant fees)
- Managing consultant and subconsultant payables
- Tracking timesheets by project phase and task code
- Recording retainers and billing milestones
Accounting
- Utilization rate reporting (billable vs. non-billable hours)
- Revenue recognition based on project milestones or percentage of completion
- Overhead rate calculation and FAR (Federal Acquisition Regulation) compliance
- Project profitability analysis comparing budgeted vs. actual costs
Payroll
- Professional salary management for architects and engineers
- Tracking overtime for non-exempt drafters and technicians
- Managing PTO accrual and project time allocation
Tax Preparation
- R&D Tax Credits (Form 6765) for innovative design solutions
- Section 179D energy-efficient commercial building deductions
- Managing professional liability insurance deductions
- Multi-state income tax for projects in various states
Software Stack
- Deltek Ajera / Vantagepoint (A&E Project Accounting)
- BQE CORE (Professional Services Accounting)
- Harvest / Toggl (Time Tracking)
- QuickBooks Online / Xero (Accounting)
Bookkeeping
- Managing client retainers and deposits
- Tracking purchase orders for furniture and fixtures (FF&E)
- Reconciling designer discounts and vendor trade accounts
- Recording consignment furniture sales and commissions
Accounting
- Inventory management for staging furniture and accessories
- Project profitability analysis by client engagement
- Tracking "Work in Process" for custom furniture orders
- Managing client invoicing for design services vs. product sales
Payroll
- Payroll for design assistants and staging crews
- Managing 1099s for freelance photographers and sub-contractors
- Commission structures for lead designers
Tax Preparation
- Sales tax nexus tracking (collecting tax on physical goods vs. design services)
- Resale certificate management for trade purchases
- Managing home office deductions for independent designers
- 1099-NEC reporting for contractor relationships
Software Stack
- Ivy (by Houzz) / Studio Designer / DesignFiles (Interior Design Software)
- Xero / QuickBooks Online (Accounting)
- Gusto (Payroll)
- Avalara (Sales Tax)
Why Choose Us
Why Real Estate Businesses Choose Xconcile for Accounting Support
Build a stronger accounting function with experienced professionals who understand U.S. business requirements, accounting workflows, and day-to-day financial operations.
Experienced Professionals
Skilled professionals for bookkeeping and financial reporting.
U.S. Accounting Expertise
Support aligned with U.S. accounting practices and workflows.
Financial Records
Keep financial records accurate, organized, and up to date.
Flexible Support
Choose support that fits your accounting needs and workload.
Scalable Capacity
Add accounting capacity as your business needs continue to grow.
- Accounting Experience
- 10+
- Businesses Supported
- 1K+
- Accounting Professionals
- 50+
- Reconciliation Accuracy
- 98%
FAQ
Frequently asked questions
Still have Questions?
Drop us a message and we’ll get back to you
Xconcile supports real estate bookkeeping, property accounting, accounts payable and receivable, ledger management, month-end close, reconciliations, and financial reporting, all within your existing systems and processes.
Yes. We keep organized property-level records and manage financial information across multiple properties, entities, and ownership structures, which makes data collection, consolidation, and reporting easier.
Yes. Real estate bookkeeping is one of our core services, alongside property accounting, ledger management, and month-end close, so your financial records stay accurate, organized, and up to date.
Yes. We support U.S. CPA and accounting firms with their real estate clients, working behind the scenes within the firm's existing systems, processes, and reporting needs.
Outsourcing adds experienced accounting capacity without the time and overhead of building an in-house team. It reduces manual work around reconciliations and reporting, keeps records organized, and scales as your portfolio grows.
Yes. We perform regular bank and account reconciliations to identify missing transactions, duplicate entries, and differences between your accounting records and bank statements.
We follow defined processes for secure data handling: an NDA is signed before any data access, only assigned team members can access your files, data is transferred with controlled access, and your financial data is never sold or shared with outside parties. Xconcile is ISO 27001 certified.