IT & Technology Accounting Support
Outsourced Accounting for IT & Technology Businesses
Keep your financial records organized and your accounting work on track with outsourced accounting support built for IT and technology businesses.
- U.S. Accounting Expertise
- Accurate books & financial reporting
- Flexible outsourced accounting
Technology Expertise
Accounting built for IT & technology businesses.
Flexible Support
Flexible support for your business.
Seamless Workflows
Fits your existing workflow.
Secure Data Handling
Protecting your financial data.
Accounting Solutions for IT & Technology Businesses
IT and technology businesses have unique accounting needs, from managing revenue and expenses to keeping financial records accurate and up to date. Xconcile provides outsourced accounting solutions for technology companies in the U.S., helping technology businesses and CPA firms manage bookkeeping, reconciliations, financial reporting, and ongoing accounting work within their existing workflows.
Whether you operate a software company, IT services firm, SaaS business, or other technology organization, our team provides consistent accounting support to help keep your financial operations organized.
- Accurate Bookkeeping
- Financial Reporting
- Ongoing Accounting Support
Key Challenges
Accounting Challenges IT & Technology Businesses Face
Technology businesses focus on products, customers, and growth. Managing revenue, software systems, and project costs can make accounting more demanding as they grow.
Expertise
IT & Technology Accounting & Bookkeeping Services
We help technology businesses with accounting, bookkeeping, and financial reporting.
Bookkeeping for IT Companies
Manage daily transactions, accounts payable, accounts receivable, and general ledger activities.
Bank & Account Reconciliations
Keep bank, credit card, and other accounts reconciled and financial records accurate.
Financial Reporting
Prepare regular financial reports to help you track revenue, expenses, and overall business performance.
Revenue & Expense Tracking
Track project revenue, subscriptions, software costs, contractors, payroll, and operating expenses.
Accounts Payable & Receivable
Manage vendor bills, customer invoices, payments, and outstanding balances.
Month-End Close
Handle recurring month-end tasks, account reviews, and financial close activities.
Sub-Industries
Accounting Support Across IT & Technology
We provide accounting support for a range of technology and technology-enabled businesses.
Bookkeeping
- Recording project and managed-services revenue by client
- Tracking hardware, software licenses and resale costs
- Managing vendor bills from distributors and subcontractors
- Monthly bank and credit card reconciliations
Accounting
- Project profitability by client and contract
- Recurring managed-services (MRR) revenue reporting
- Work in progress and unbilled revenue tracking
- Monthly financial statements and management reports
Payroll
- Payroll for technicians, engineers and support staff
- Tracking billable vs. non-billable hours
- Managing contractor (1099) payments
Tax Preparation
- Sales tax on hardware and taxable IT services by state
- Fixed asset and depreciation schedules for equipment
- Preparing year-end records for your CPA
Software Stack
- QuickBooks Online / Xero (Accounting)
- ConnectWise / Autotask (PSA)
- Gusto / ADP (Payroll)
Bookkeeping
- Managing subscription billing and automated recurring revenue
- Reconciling monthly recurring revenue (MRR) from Stripe, Chargebee, or Recurly
- Tracking deferred revenue for annual prepayments
- Automated expense management for cloud services (AWS, Azure, GCP)
Accounting
- ASC 606 Revenue Recognition for multi-element arrangements
- Burn rate analysis and runway calculations
- SaaS KPI tracking (LTV, CAC, Churn, Net Revenue Retention)
- Departmental P&L (Sales, Engineering, G&A)
- Deferred revenue waterfall reporting
Payroll
- Managing multi-state/global remote teams
- Handling stock-based compensation (ESOPs, RSUs, ISO, NSO)
- R&D salary allocation for tax credit purposes
- Managing contractor (1099) vs. employee (W-2) classification for global teams
Tax Preparation
- R&D Tax Credits (Form 6765) for qualified research activities
- Software capitalization vs. expensing (Section 174)
- Sales tax nexus for digital goods and SaaS subscriptions
- Multi-state apportionment for software sales
Software Stack
- NetSuite / Sage Intacct (Accounting & Revenue Recognition)
- Chargebee / Maxio / Zuora (Subscription Billing)
- Rippling / Carta (Payroll & Equity Management)
- QuickBooks Online (Small SaaS)
Bookkeeping
- Recording license, subscription and implementation revenue
- Tracking cloud hosting and third-party software costs
- Managing customer invoices and collections
- Monthly bank and credit card reconciliations
Accounting
- Revenue recognition for licenses, support and services
- Deferred revenue schedules
- Capitalized software development cost tracking
- Monthly financial statements and KPI reporting
Payroll
- Payroll for engineering, sales and support teams
- Tracking stock options and equity compensation
- R&D salary allocation for tax credit purposes
Tax Preparation
- R&D tax credit support (Form 6765)
- Software development cost treatment (Section 174)
- Sales tax on software and digital products by state
Software Stack
- QuickBooks Online / NetSuite (Accounting)
- Stripe / Chargebee (Billing)
- Rippling / Gusto (Payroll)
Bookkeeping
- Invoicing clients by project, milestone or retainer
- Tracking reimbursable travel and client expenses
- Managing accounts receivable and collections
- Recording subcontractor and freelancer costs
Accounting
- Project profitability and margin reporting
- Utilization reporting (billable vs. non-billable hours)
- Revenue recognition for milestone-based billing
- Monthly profit and loss and cash flow reports
Payroll
- Payroll for consultants and project managers
- Contractor (1099) payments and year-end forms
- Performance and utilization-based bonuses
Tax Preparation
- Section 199A (QBI) deduction planning for pass-through firms
- Multi-state income tax for consultants working on client sites
- Organized year-end records for your CPA
Software Stack
- QuickBooks Online / Xero (Accounting)
- Harvest / Toggl (Time Tracking)
- Bill.com (AP Automation)
Bookkeeping
- Setting up a chart of accounts built for a tech startup
- Recording founder contributions and funding rounds
- Tracking SaaS tools, cloud and payroll expenses
- Monthly bank and credit card reconciliations
Accounting
- Burn rate and runway reporting
- Investor-ready monthly financial statements
- Budget vs. actual reporting
- Cap table and SAFE / convertible note tracking
Payroll
- Running payroll for your first hires
- Equity compensation tracking (ISOs, NSOs, RSUs)
- Contractor (1099) vs. employee (W-2) classification
Tax Preparation
- R&D tax credit support, including the payroll tax offset
- Delaware franchise tax and annual reports
- Qualified Small Business Stock (QSBS) record keeping
Software Stack
- QuickBooks Online / Xero (Accounting)
- Carta / Pulley (Equity Management)
- Gusto / Rippling (Payroll)
- Ramp / Brex (Expense Management)
Why Choose Us
Why IT & Technology Businesses Trust Our Accounting Support
Get accounting support designed around your sales channels, financial processes, and business requirements.
Experienced Professionals
Work with specialists who understand your accounting needs.
Clear Reporting
Get clear reports on revenue, expenses, profit, and cash.
Scalable Support
Flexible support that grows with your business and team.
Accurate Records
Keep financial records accurate, organized, and up to date.
Smooth Workflows
Keep recurring accounting tasks simple and workflows clear.
- Accounting Experience
- 10+
- Businesses Supported
- 21+
- Accounting Professionals
- 50+
- Reconciliation Accuracy
- 90%
FAQ
Frequently asked questions
Find answers to common IT and technology accounting questions.
Outsourcing gives you consistent accounting support without building an in-house accounting team. It helps you keep up with growing transaction volume, project-based finances, and payroll and contractor payments, and the support scales as your business grows.
We provide bookkeeping for IT companies, bank and account reconciliations, financial reporting, revenue and expense tracking, accounts payable and receivable, and month-end close, all within your existing workflows.
Yes. We provide outsourced accounting solutions for technology companies in the U.S., from tech startups building an organized accounting foundation to IT services, SaaS, and software companies.
Yes. We help CPA firms manage bookkeeping, reconciliations, financial reporting, and ongoing accounting work for their technology clients within their existing workflows.
Our team keeps your books accurate and up to date, tracks project revenue, subscriptions, software costs, contractors, payroll, and operating expenses, and prepares regular financial reports so you get a clear view of revenue, expenses, profit, and cash.
We support IT services companies, SaaS companies, software companies, technology consultants, and tech startups, as well as other technology and technology-enabled businesses.
Schedule a call with our team. We'll review your accounting needs, systems, and workload, then recommend the support that fits your technology business.