Comprehensive Payroll Processing Services
We handle the daily heavy lifting of payroll management, ensuring your clients' employees are paid accurately and on time, every time. Managing payroll has evolved from a simple administrative task to a high-stakes compliance challenge. For US-based CPA firms, the complexities of multi-state tax withholding and shifting labor laws make it difficult to maintain profitable margins. Our outsourced payroll solutions act as a seamless extension of your firm, allowing you to offer a Virtual Payroll Office without the overhead.
States Supported
Platforms
Compliance
Comprehensive Service Delivery
Detailed breakdown of our Payroll and Compliance expertise and deliverables.
📚Pay Cycle Management
- •Processing payroll for all frequencies (Weekly, Bi-weekly, Semi-monthly, and Monthly)
- •Handling multiple pay types: Salary, Hourly (Regular/Overtime), Commissions, and Bonuses
- •Managing "Final Paycheck" requirements for terminated employees (meeting state-specific immediate payment laws)
🧮Data Integration & Entry
- •Syncing time-tracking software (TSheets, ClockShark) with the payroll system
- •Auditing manual timesheets for "Buddy Punching" or missing supervisor approvals
👥Payment Distribution
- •Coordinating Direct Deposit (ACH) files and printing physical checks (where required)
- •Loading and managing "Pay Cards" for unbanked employees
Proven Implementation
We follow a rigorous methodology to ensure your Payroll and Compliance transition is effortless and effective.
System Integration
We connect with your payroll platform (Gusto, ADP, Paychex, Rippling) and sync time-tracking software like TSheets or ClockShark with automated G/L entries to QuickBooks Online, Xero, or Sage Intacct.
Payroll Execution
Our team processes payroll for all frequencies, auditing timesheets, calculating federal and multi-state taxes, managing benefits deductions, and coordinating direct deposits and check printing.
Tax Filing & Compliance
We file Form 941 quarterly and Form 940 annually, manage state unemployment insurance rates, submit new hire reporting to state agencies, and respond to tax rate change notices.
Year-End Processing
We reconcile annual totals, generate and electronically file W-2s and W-3s with the SSA, issue 1099-NECs to contractors with Form 1096, and perform compliance audits to catch errors proactively.
The Payroll and Compliance
Advantage
SOC 1 & SOC 2 Compliant Security
Our outsourced payroll solutions operate within SOC 1 & SOC 2 compliant environments, utilizing 256-bit encryption and multi-factor authentication to ensure sensitive employee data is never compromised.
Tech-Agnostic Expertise
We don't ask you to change your workflow. Our team is proficient in Gusto, Rippling, ADP Run/Workforce Now, Paychex, with automatic syncing to QuickBooks Online, Xero, and Sage Intacct.
Multi-State Tax Mastery
We navigate all 50 state tax jurisdictions, managing SUI rates, local city/county taxes, and registering for new state tax IDs when you hire remote employees in new states.
Benefits Administration Excellence
We handle 401(k) deferrals, health insurance premiums, HSA/FSA deductions, statutory garnishments, and workers' comp integrations with precision Gross-to-Net calculations.
Stress-Free Year-End
We reconcile annual totals, generate W-2s and 1099-NECs, electronically file with SSA/IRS, and perform reasonableness tests to catch errors before the IRS does.
Driving performance through
strategic financial leadership.
Frequently Asked Questions
Detailed answers to the most common questions regarding our Payroll and Compliance services.